One place for customers, jobs, documents and numbers, built around how you work.
| Job | Part | Qty | Due | Status |
|---|---|---|---|---|
| J-2417 | Manifold block | 40 | Tue | On machine |
| J-2418 | Drive shaft | 120 | Wed | Inspection |
| J-2421 | Bracket, S275 | 16 | Wed | Material late |
| J-2422 | Valve body | 8 | Thu | Programmed |
| J-2425 | Spacer ring | 300 | Fri | Ready to ship |
SME. Systems sized for you.
| Source | Order | Lines | Result |
|---|---|---|---|
| Email PDF | PO 4500127731 | 3 | Job created |
| Web shop | #10482 | 1 | Job created |
| EDI schedule | Call-off 18 | 6 | Job created |
| Email PDF | PO 88213 | 2 | Price differs |
Enterprise software assumes an IT department. Most SMEs have a person who's good with computers.
Small and medium-sized businesses deserve the same joined-up systems as large companies, without the six-figure projects, the jargon or the consultants who disappear after the sale. You need software that fits how you work, a partner who understands business as well as code, and a price agreed before work starts.
Intellimatic has built systems for organisations from fast-growing event businesses to financial services departments and manufacturers. We start with a conversation about your goals, find where the time and money go, and build only what will make a measurable difference.
Pragmatic, phased and honest about what is worth doing.
You don't need a technical specification. We turn your goals and frustrations into a clear plan, and challenge anything that isn't worth building.
| Need | Why | Priority |
|---|---|---|
| Orders in one place | Stop re-typing | Must |
| Job status for customers | Fewer calls | Should |
| Invoices to Xero | Save a day a month | Must |
| Mobile stock count | Accurate stock | Could |
Work is split into phases, each with a fixed price and a clear outcome. You see working software early and decide whether to continue at every step.
| Phase | Outcome | Price | Status |
|---|---|---|---|
| 1 | Orders and jobs | Fixed | Live |
| 2 | Quotes and invoicing | Fixed | Building |
| 3 | Customer portal | Agreed later | Next |
Hosting, updates and improvements from the same person who built the system, so questions are answered by someone who knows it.
| Ticket | Request | Status |
|---|---|---|
| #212 | Add a field to job card | Done |
| #213 | New user for stores | Done |
| #214 | Export for accountant | In progress |
a year spent copying, checking and chasing information by hand
Count everyone who copies, chases and re-types information each week. The figures are your own estimate over a 46-week year.
hours a year
full-time people, in effect
We sit with you and the people doing the work. Where do hours disappear? Which mistakes keep coming back? We list every friction point, from quoting to invoicing.
Biggest gain first, the 80/20 way. Before anything is built we agree today's figure and the target, so everyone knows what success looks like.
Short releases your people use straight away, with a review every couple of weeks. If something new comes to light, we change direction rather than force the plan.
The system goes live, the numbers move, and you see your business clearly. Then we take the next bottleneck on the list, or you stop there. Your call.
| Bottleneck | Hours / week | Share |
|---|---|---|
| Re-keying orders | 14 | |
| Chasing job status | 9 | |
| Building quotes | 7 | |
| Month-end reports | 4 |
| Measure | Today | Target |
|---|---|---|
| Quote turnaround | 3 days | Same day |
| Orders re-keyed | All | None |
| Jobs shipped late | 1 in 6 | 1 in 20 |
| Release | What your team gets | Status |
|---|---|---|
| R1 | Orders in one place | Live |
| R2 | Job cards on the floor | Live |
| R3 | Quotes from templates | In review |
| R4 | Invoices to Xero | Next |
| Measure | Before | Target | Now |
|---|---|---|---|
| Quote turnaround | 3 days | Same day | Same day |
| Orders re-keyed | All | None | None |
| Late jobs | 1 in 6 | 1 in 20 | 1 in 14 |
ADVNTM
The team behind the Spine Race and Beyond the Ultimate
“Intellimatic delivered on time and budget; a system that provides us with a single reliable point of truth.”
As a smaller, yet rapidly growing business, we couldn't find an off the shelf system that met our needs, but we were nervous about commissioning a bespoke solution, worrying that we didn't have the technical knowledge to specify what we needed. Evgeny's skills and insight, his business know-how, and his technical expertise immediately put us at ease. Intellimatic delivered on time and budget; a system that provides us with a single reliable point of truth eradicates the duplication of work and helps us make timely decisions based on critical data.
Often, yes, when it is phased sensibly. We start with the part that will save the most time or money, price it up front, and only continue when it has proved its value. For some needs an off-the-shelf tool is cheaper, and we will say so.
Not at all. Most clients come to us with a problem rather than a specification. Structuring that thinking is part of what we do.
You work directly with the person who designs and builds your system, who is a business consultant as much as a developer. There are no account managers or hand-offs, and the advice is about outcomes, not technology for its own sake.
No. Manufacturing is a focus, but we have built systems for financial services, events and professional services businesses. If your operations run on spreadsheets and email, we can help.
A free, no-obligation conversation with Evgeny, the person who would build it. Over coffee in Shrewsbury, on your shop floor or on a call. You will leave with at least one idea you can use, whether or not we work together.
Prefer email? [email protected]
