Every job, from first enquiry to final invoice, in one system that fits.
| Job | Part | Qty | Due | Status |
|---|---|---|---|---|
| J-2417 | Manifold block | 40 | Tue | On machine |
| J-2418 | Drive shaft | 120 | Wed | Inspection |
| J-2421 | Bracket, S275 | 16 | Wed | Material late |
| J-2422 | Valve body | 8 | Thu | Programmed |
| J-2425 | Spacer ring | 300 | Fri | Ready to ship |
Rule one. One source of truth, not seven.
| Source | Order | Lines | Result |
|---|---|---|---|
| Email PDF | PO 4500127731 | 3 | Job created |
| Web shop | #10482 | 1 | Job created |
| EDI schedule | Call-off 18 | 6 | Job created |
| Email PDF | PO 88213 | 2 | Price differs |
Off-the-shelf software asks you to change how you work. Bespoke software changes to fit you.
Bespoke software is a system designed for one business: your processes, your terminology, your customers. Instead of bending a generic package with workarounds and spreadsheets on the side, you get screens that match the way jobs really move through your company.
We build secure web applications that run in a browser on any device, from the office PC to a tablet on the shop floor. They connect to the accounting, CAD and ERP tools you already use, and they grow one module at a time as your business does.
Every system is different, but most are made from a handful of proven parts, shaped to your business.
Enquiries, quotes, orders, jobs and invoices linked end to end, so nothing is typed twice and nothing falls through the gaps.
| Item | Basis | Cost |
|---|---|---|
| Material | Bar Ø40 × 3 m | £186.40 |
| Set-up | Lathe 2 · 1.5 h | £82.50 |
| Cycle | 6.2 min × 50 | £284.20 |
| Inspection | First-off + 10% | £41.00 |
| Total | Margin 28% | £829.50 |
Simple tablet screens for the people doing the work: today's jobs, drawings, checklists and one-tap status updates.
| Op | Operation | Machine | Status |
|---|---|---|---|
| 10 | Saw to length | Saw 1 | Done |
| 20 | Turn both ends | Lathe 2 | Done |
| 30 | Mill flats | Mill 4 | Running |
| 40 | Inspect | QA | Next |
| 50 | Pack and label | Dispatch | Waiting |
Let customers check order progress and download certificates, and let suppliers confirm deliveries, without phoning you.
| Order | Qty | Due | Status | Docs |
|---|---|---|---|---|
| PO 7731 | 250 | 14 Nov | In production | Drawing |
| PO 7702 | 40 | 6 Nov | Shipped | CofC PDF |
| PO 7688 | 120 | 30 Oct | Delivered | CofC PDF |
a year spent copying, checking and chasing information by hand
Move the sliders to match your business. The figures are your own estimate, worked out over a 46-week working year.
hours a year
full-time people, in effect
We sit with you and the people doing the work. Where do hours disappear? Which mistakes keep coming back? We list every friction point, from quoting to invoicing.
Biggest gain first, the 80/20 way. Before anything is built we agree today's figure and the target, so everyone knows what success looks like.
Short releases your people use straight away, with a review every couple of weeks. If something new comes to light, we change direction rather than force the plan.
The system goes live, the numbers move, and you see your business clearly. Then we take the next bottleneck on the list, or you stop there. Your call.
| Bottleneck | Hours / week | Share |
|---|---|---|
| Re-keying orders | 14 | |
| Chasing job status | 9 | |
| Building quotes | 7 | |
| Month-end reports | 4 |
| Measure | Today | Target |
|---|---|---|
| Quote turnaround | 3 days | Same day |
| Orders re-keyed | All | None |
| Jobs shipped late | 1 in 6 | 1 in 20 |
| Release | What your team gets | Status |
|---|---|---|
| R1 | Orders in one place | Live |
| R2 | Job cards on the floor | Live |
| R3 | Quotes from templates | In review |
| R4 | Invoices to Xero | Next |
| Measure | Before | Target | Now |
|---|---|---|---|
| Quote turnaround | 3 days | Same day | Same day |
| Orders re-keyed | All | None | None |
| Late jobs | 1 in 6 | 1 in 20 | 1 in 14 |
ADVNTM
The team behind the Spine Race and Beyond the Ultimate
“Intellimatic delivered on time and budget; a system that provides us with a single reliable point of truth.”
As a smaller, yet rapidly growing business, we couldn't find an off the shelf system that met our needs, but we were nervous about commissioning a bespoke solution, worrying that we didn't have the technical knowledge to specify what we needed. Evgeny's skills and insight, his business know-how, and his technical expertise immediately put us at ease. Intellimatic delivered on time and budget; a system that provides us with a single reliable point of truth eradicates the duplication of work and helps us make timely decisions based on critical data.
Bespoke software is designed and built for one organisation's processes, rather than bought as a generic package. You own a system that matches how your business works, can change as it changes, and has no per-feature licence creep.
It costs more to start than a subscription, but it often costs less over time because you stop paying for workarounds, duplicate data entry and features you never use. We price each phase up front after a requirements session, and we will tell you honestly if an off-the-shelf product is the better buy.
We aim to put a first working piece in front of your team within weeks, then add to it in short releases. Building the most valuable part first means you see results while the rest is still being built.
Usually, yes. We connect to common accounting systems such as Xero, Sage and QuickBooks, to Microsoft 365, and to many ERP and CAD/CAM tools through their APIs or exports. Where a system has no API, we find a reliable way to exchange data.
You do. Your data is always yours, and we agree code ownership and hosting arrangements in writing before any build starts.
We provide ongoing support, hosting and improvements on a plan that suits you. Most clients keep adding modules as the business grows.
A free, no-obligation conversation with Evgeny, the person who would build it. Over coffee in Shrewsbury, on your shop floor or on a call. You will leave with at least one idea you can use, whether or not we work together.
Prefer email? [email protected]
