From drawing pack to dispatch note, every job tracked in one place.
| RFQ | Parts | Material | Waiting | Stage |
|---|---|---|---|---|
| Q-0918 | 6 | EN24T | 4 h | Costing |
| Q-0919 | 1 | 6082-T6 | 1 h | Drawings in |
| Q-0920 | 14 | S355 | 2 d | Chase supplier |
| Q-0921 | 3 | 316L | 30 m | Sent |
RFQ. Quotes out while the customer still cares.
Your machines run to tenths of a millimetre. Your paperwork shouldn't run on guesswork.
Precision machine shops win work on quality and lead time, then lose margin in the office. Enquiry packs wait days for a quote. Paper travellers go missing between ops. Nobody can say with confidence whether Thursday's delivery is really on track until it's too late.
We build job management systems for CNC subcontractors and precision engineers: RFQs logged and costed from your own rates, routings and travellers on a tablet at the machine, live capacity by cell, inspection results and material certs tied to the job, and invoices that raise themselves at dispatch.
Shaped around how subcontract and precision engineering work really flows, from enquiry to delivery.
Enquiries logged as they arrive, drawing packs read for quantities and materials, and quotes built from your own machine rates, material prices and set-up times.
| Item | Basis | Cost |
|---|---|---|
| Material | Bar Ø40 × 3 m | £186.40 |
| Set-up | Lathe 2 · 1.5 h | £82.50 |
| Cycle | 6.2 min × 50 | £284.20 |
| Inspection | First-off + 10% | £41.00 |
| Total | Margin 28% | £829.50 |
Routings, drawings and operations on a tablet at each machine. Operators book on and off ops, record quantities and flag problems with a tap.
| Op | Operation | Machine | Status |
|---|---|---|---|
| 10 | Saw to length | Saw 1 | Done |
| 20 | Turn both ends | Lathe 2 | Done |
| 30 | Mill flats | Mill 4 | Running |
| 40 | Inspect | QA | Next |
| 50 | Pack and label | Dispatch | Waiting |
First-off and in-process inspection, material certs and calibration records linked to every job, ready for audits and customer requests.
| Feature | Nominal | Measured | Result |
|---|---|---|---|
| Diameter A | Ø25 h7 | 24.992 | Pass |
| Length | 120 ±0.1 | 120.04 | Pass |
| Thread | M12 × 1.5 | Go / no-go | Pass |
| Finish | Ra 0.8 | 1.1 | Rework |
a year spent copying, checking and chasing information by hand
Count everyone who re-types enquiries, chases job status or builds reports by hand. The figures are your own estimate over a 46-week year.
hours a year
full-time people, in effect
We sit with you and the people doing the work. Where do hours disappear? Which mistakes keep coming back? We list every friction point, from quoting to invoicing.
Biggest gain first, the 80/20 way. Before anything is built we agree today's figure and the target, so everyone knows what success looks like.
Short releases your people use straight away, with a review every couple of weeks. If something new comes to light, we change direction rather than force the plan.
The system goes live, the numbers move, and you see your business clearly. Then we take the next bottleneck on the list, or you stop there. Your call.
| Bottleneck | Hours / week | Share |
|---|---|---|
| Re-keying orders | 14 | |
| Chasing job status | 9 | |
| Building quotes | 7 | |
| Month-end reports | 4 |
| Measure | Today | Target |
|---|---|---|
| Quote turnaround | 3 days | Same day |
| Orders re-keyed | All | None |
| Jobs shipped late | 1 in 6 | 1 in 20 |
| Release | What your team gets | Status |
|---|---|---|
| R1 | Orders in one place | Live |
| R2 | Job cards on the floor | Live |
| R3 | Quotes from templates | In review |
| R4 | Invoices to Xero | Next |
| Measure | Before | Target | Now |
|---|---|---|---|
| Quote turnaround | 3 days | Same day | Same day |
| Orders re-keyed | All | None | None |
| Late jobs | 1 in 6 | 1 in 20 | 1 in 14 |
Archi Stewart
Managing Director, Crawford Strategic
“Highly skilled, personable and utterly reliable, a rare mix.”
Evgeny helps us deliver outsized results for our clients. He is highly skilled, personable and utterly reliable, a rare mix. We trust Intellimatic to supercharge our clients' operations by blending the skill and experience of a first-rate business consultant with technical skills. The systems Evgeny has built for us run large departments in the financial sector, optimise manufacturing operations and help plan and deliver world-class events. If you want to wow staff and customers and get better results, speak to Evgeny.
Many small machine shops run on a mix of an accounting package, spreadsheets for quoting and scheduling, and paper job cards. Larger ones use an ERP or MRP system, often with spreadsheets filling the gaps. A bespoke job management system replaces the spreadsheets and paper, and can sit alongside an existing ERP.
By logging every enquiry in one place, extracting quantities and materials from the drawing pack automatically, and costing from stored machine rates, set-up times and material prices. Estimators then spend their time on judgement, not data entry.
Yes. Digital travellers show the routing, current drawing revision and instructions on a tablet at the machine. Operators book operations on and off, which also gives you live job status and actual times for costing.
We integrate with common accounting and ERP systems and can import data from CAD/CAM exports. Where there is no API, we use reliable file or database exchanges.
A good job system makes audits easier because traceability, inspection records, certificates and corrective actions are stored against each job and easy to retrieve. The software supports your quality system; certification remains your process.
No. Smaller shops often benefit most, because one or two people carry the whole office. We start with the single biggest bottleneck, often quoting or job tracking, and build from there.
A free, no-obligation conversation with Evgeny, the person who would build it. Over coffee in Shrewsbury, on your shop floor or on a call. You will leave with at least one idea you can use, whether or not we work together.
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