Systems that talk Integration and automation that connects your ERP, accounts, CRM, inboxes and spreadsheets, so information is entered once and flows everywhere it is needed.

  1. Home
  2. Services
  3. Integration & automation
ERP export.csv
Accounts
Order emails
Copy-paste sheet
Connected

Type it once. Every system that needs it gets it, correctly, straight away.

Book a free conversation How it works
Today between systemsExample data
TimeFromToWhat
08:02Web shopJob system3 new orders
09:15Job systemXeroInvoice INV-3381
10:40Supplier emailJob systemDelivery note matched
12:05Job systemCustomerDispatch notice sent

Type it
once.

The goal. No order typed twice.

Supplier invoices to matchExample data
Invoice PO Delivery Match
INV-5521 PO-3310 DN-881 Matched
INV-5524 PO-3314 DN-884 Matched
INV-5527 PO-3318 DN-890 Qty short 2
INV-5530 PO-3321 — Awaiting goods

Most businesses already own good software. The waste is in the gaps between the systems.

System integration connects separate software so data moves between it automatically. Automation goes a step further and takes over repetitive steps entirely: reading an order from an email, creating the job, reserving stock, sending the acknowledgement and raising the invoice when it ships.

We work with what you have. There is rarely a need for an expensive ERP replacement when the real problem is that your systems don't share information. A well-built integration is invisible: it simply makes the copying, checking and chasing disappear.

Where the hours go

What we connect

We build integrations with APIs where they exist and dependable workarounds where they don't, then monitor them so failures never go unnoticed.

Systems to systems

ERP and MRP, accounting, CRM, e-commerce, CAD/CAM exports and Microsoft 365, kept in sync without manual exports.

  • Xero, Sage and QuickBooks
  • Shopify and WooCommerce orders
  • SharePoint, Excel and Outlook
Orders in todayExample data
Source Order Lines Result
Email PDF PO 4500127731 3 Job created
Web shop #10482 1 Job created
EDI schedule Call-off 18 6 Job created
Email PDF PO 88213 2 Price differs

Documents to data

Purchase orders, delivery notes and supplier invoices read from email and PDF into structured data, checked against what you expected.

  • PO and order acknowledgement capture
  • Three-way invoice matching
  • Exceptions flagged for a person
PO from email, ready to checkExample data
FieldRead from PDFCheck
PO number4500127731Matched
PartVB-220 rev CMatched
Quantity250Matched
Price each£14.20Quote says £14.80
Delivery14 NovNew date

Alerts and workflows

The right person is told at the right time: material late, job overdue, quote unanswered, stock below minimum.

  • Email and Teams notifications
  • Approval steps with audit trail
  • Scheduled reports
Alerts sent todayExample data
Time Alert Sent to
07:45 Material for J-2421 late Planning
09:10 Quote Q-0920 unanswered 2 days Sales
11:30 M8 nuts below minimum Stores
14:05 J-2430 at risk for Friday Operations
£0

a year spent copying, checking and chasing information by hand

What re-keying costs you

Move the sliders to match your business. The figures are your own estimate, worked out over a 46-week working year.

0

hours a year

0

full-time people, in effect

First, find the bottleneck

We sit with you and the people doing the work. Where do hours disappear? Which mistakes keep coming back? We list every friction point, from quoting to invoicing.

The whole process
Where the week goesExample data
BottleneckHours / weekShare
Re-keying orders14
Chasing job status9
Building quotes7
Month-end reports4

In their words

Carolyn Thornley-Yates

Head of Mortgage Proposition & Distribution, Hinckley & Rugby Building Society

“A system which is used all day every day and has improved operational efficiency and insight.”

We engaged Evgeny to create a bespoke piece of software for managing workflow, measuring capacity and producing MI. The project was smooth, pain free and delivered promptly. Evgeny brought many ideas for functionality over and above the brief and we were very pleased with the end result, a system which is used all day every day and has improved operational efficiency and insight.

Questions, answered

What is system integration?

System integration means connecting separate software applications so they share data automatically. For example, an order entered in your job system creates the invoice in your accounts package without anyone re-typing it.

Do we need to replace our ERP to fix this?

Usually not. Most businesses get more value, faster and at lower risk, by connecting and extending the systems they already have. We will tell you if replacement genuinely makes more sense.

What if our software doesn't have an API?

Many older systems don't. We can often use scheduled exports, database connections, email-based handoffs or file drops to exchange data reliably, with monitoring so you know if anything stops.

Which processes are worth automating first?

The ones that are repetitive, frequent and error-prone: order entry, invoice matching, status updates and recurring reports. We rank candidates by hours saved and risk removed, then start at the top.

Is automation safe? What if it gets something wrong?

We design automations to check their own work and hand anything unusual to a person, with a full log of what happened. Nothing important happens silently.

What's slowing you down?

A free, no-obligation conversation with Evgeny, the person who would build it. Over coffee in Shrewsbury, on your shop floor or on a call. You will leave with at least one idea you can use, whether or not we work together.

Prefer email? [email protected]

We use your details only to reply to you. See our privacy notice.