The admin your best people hate, done in seconds and checked by them.
| Field | Read from PDF | Check |
|---|---|---|
| PO number | 4500127731 | Matched |
| Part | VB-220 rev C | Matched |
| Quantity | 250 | Matched |
| Price each | £14.20 | Quote says £14.80 |
| Delivery | 14 Nov | New date |
Yours. Your data never trains a public model.
| RFQ | Parts | Material | Waiting | Stage |
|---|---|---|---|---|
| Q-0918 | 6 | EN24T | 4 h | Costing |
| Q-0919 | 1 | 6082-T6 | 1 h | Drawings in |
| Q-0920 | 14 | S355 | 2 d | Chase supplier |
| Q-0921 | 3 | 316L | 30 m | Sent |
AI is useful in a factory office when it takes over the reading, typing and searching, and a person stays in charge.
Practical AI for manufacturers means applying modern language and document models to specific, measurable jobs: pulling line items out of a customer's RFQ, matching a supplier invoice to the PO and delivery note, or answering "what torque does this procedure specify?" from your own documents.
We build these tools into your existing workflow, with a person approving anything that matters. We deploy them privately, so customer drawings, prices and formulations never end up training someone else's model, and your staff stop pasting sensitive documents into free chatbots.
Small, focused tools with clear measures, not an "AI strategy" deck.
Enquiries, purchase orders, delivery notes and invoices read into structured data, with every field checked against what you expected.
| Invoice | PO | Delivery | Match |
|---|---|---|---|
| INV-5521 | PO-3310 | DN-881 | Matched |
| INV-5524 | PO-3314 | DN-884 | Matched |
| INV-5527 | PO-3318 | DN-890 | Qty short 2 |
| INV-5530 | PO-3321 | — | Awaiting goods |
A private assistant that searches your procedures, specifications and records and answers in plain English, showing its sources.
What torque for the M12 flange bolts on the VB-220?
Tighten to 85 Nm in a cross pattern, in two stages: 40 Nm, then 85 Nm. Re-check after the pressure test.
Source: WI-114 Valve body assembly, rev F, section 6.2
Enterprise model access with no training on your data, role-based permissions and UK or EU hosting options, plus a simple acceptable-use policy for your team.
| Role | Drawings | Prices | Payroll |
|---|---|---|---|
| Operator | Yes | No | No |
| Estimator | Yes | Yes | No |
| Director | Yes | Yes | Yes |
a year spent copying, checking and chasing information by hand
Move the sliders to match your business. The figures are your own estimate, worked out over a 46-week working year.
hours a year
full-time people, in effect
We sit with you and the people doing the work. Where do hours disappear? Which mistakes keep coming back? We list every friction point, from quoting to invoicing.
Biggest gain first, the 80/20 way. Before anything is built we agree today's figure and the target, so everyone knows what success looks like.
Short releases your people use straight away, with a review every couple of weeks. If something new comes to light, we change direction rather than force the plan.
The system goes live, the numbers move, and you see your business clearly. Then we take the next bottleneck on the list, or you stop there. Your call.
| Bottleneck | Hours / week | Share |
|---|---|---|
| Re-keying orders | 14 | |
| Chasing job status | 9 | |
| Building quotes | 7 | |
| Month-end reports | 4 |
| Measure | Today | Target |
|---|---|---|
| Quote turnaround | 3 days | Same day |
| Orders re-keyed | All | None |
| Jobs shipped late | 1 in 6 | 1 in 20 |
| Release | What your team gets | Status |
|---|---|---|
| R1 | Orders in one place | Live |
| R2 | Job cards on the floor | Live |
| R3 | Quotes from templates | In review |
| R4 | Invoices to Xero | Next |
| Measure | Before | Target | Now |
|---|---|---|---|
| Quote turnaround | 3 days | Same day | Same day |
| Orders re-keyed | All | None | None |
| Late jobs | 1 in 6 | 1 in 20 | 1 in 14 |
Archi Stewart
Managing Director, Crawford Strategic
“Highly skilled, personable and utterly reliable, a rare mix.”
Evgeny helps us deliver outsized results for our clients. He is highly skilled, personable and utterly reliable, a rare mix. We trust Intellimatic to supercharge our clients' operations by blending the skill and experience of a first-rate business consultant with technical skills. The systems Evgeny has built for us run large departments in the financial sector, optimise manufacturing operations and help plan and deliver world-class events. If you want to wow staff and customers and get better results, speak to Evgeny.
The most reliable wins are in the office rather than on the machine: reading RFQs, purchase orders and supplier invoices into your systems, and answering questions from procedures and specifications. These save hours every week and are easy to measure.
It can be, if it is set up properly. We use enterprise AI services that contractually do not train on your data, restrict access by role, and can host in the UK or EU. Public free chatbots are the risk; a private deployment is the remedy.
No. It removes the copying and searching so skilled people can spend their time on judgement: costing, planning and customers. A person reviews and approves anything important.
No. AI tools can sit alongside your current systems and pass clean data into them. That is usually quicker and cheaper than an ERP upgrade.
We agree measures before building, such as quote turnaround time, invoices processed per hour or errors caught, and report against them once it is live.
A free, no-obligation conversation with Evgeny, the person who would build it. Over coffee in Shrewsbury, on your shop floor or on a call. You will leave with at least one idea you can use, whether or not we work together.
Prefer email? [email protected]
