Quotes, jobs, stock, invoices and reports in one place your whole team trusts.
| Job | Part | Qty | Due | Status |
|---|---|---|---|---|
| J-2417 | Manifold block | 40 | Tue | On machine |
| J-2418 | Drive shaft | 120 | Wed | Inspection |
| J-2421 | Bracket, S275 | 16 | Wed | Material late |
| J-2422 | Valve body | 8 | Thu | Programmed |
| J-2425 | Spacer ring | 300 | Fri | Ready to ship |
80/20. Fix the biggest bottleneck first.
Most growing manufacturers don't have a technology problem. They have a friction problem.
Orders re-typed from emails. Job cards on clipboards. A stock sheet only one person understands. Every step depends on someone remembering, so mistakes surface late, delivery dates slip and the people who should be growing the business spend their evenings firefighting.
Throwing more hours at it doesn't fix it; it burns your team out. Intellimatic replaces the friction with software built around the way your business actually works, connected to the systems you already rely on, so the business can run without you holding it together.
Four ways we take the friction out. Most projects use two or three of them together.
A web application built around the way your business works, not the other way round. One place for the information your team keeps in spreadsheets, inboxes and heads.
| Op | Operation | Machine | Status |
|---|---|---|---|
| 10 | Saw to length | Saw 1 | Done |
| 20 | Turn both ends | Lathe 2 | Done |
| 30 | Mill flats | Mill 4 | Running |
| 40 | Inspect | QA | Next |
| 50 | Pack and label | Dispatch | Waiting |
Make the systems you already pay for talk to each other. Orders, stock, invoices and updates move on their own, so nobody spends the afternoon copying between screens.
| Time | From | To | What |
|---|---|---|---|
| 08:02 | Web shop | Job system | 3 new orders |
| 09:15 | Job system | Xero | Invoice INV-3381 |
| 10:40 | Supplier email | Job system | Delivery note matched |
| 12:05 | Job system | Customer | Dispatch notice sent |
See how the business is doing today, not at month-end. Live dashboards for delivery, capacity, margins and cash, built from data you already have.
| Late risk | Reason | Due |
|---|---|---|
| J-2421 | Material late | Wed |
| J-2430 | Machine 3 overbooked | Fri |
AI that does dull, high-volume work: reading enquiries, purchase orders and invoices, answering questions from your own documents. Deployed privately, checked by people.
| Field | Read from PDF | Check |
|---|---|---|
| PO number | 4500127731 | Matched |
| Part | VB-220 rev C | Matched |
| Quantity | 250 | Matched |
| Price each | £14.20 | Quote says £14.80 |
| Delivery | 14 Nov | New date |
a year spent copying, checking and chasing information by hand
Move the sliders to match your business. The figures are your own estimate, worked out over a 46-week working year.
hours a year
full-time people, in effect
We sit with you and the people doing the work. Where do hours disappear? Which mistakes keep coming back? We list every friction point, from quoting to invoicing.
Biggest gain first, the 80/20 way. Before anything is built we agree today's figure and the target, so everyone knows what success looks like.
Short releases your people use straight away, with a review every couple of weeks. If something new comes to light, we change direction rather than force the plan.
The system goes live, the numbers move, and you see your business clearly. Then we take the next bottleneck on the list, or you stop there. Your call.
| Bottleneck | Hours / week | Share |
|---|---|---|
| Re-keying orders | 14 | |
| Chasing job status | 9 | |
| Building quotes | 7 | |
| Month-end reports | 4 |
| Measure | Today | Target |
|---|---|---|
| Quote turnaround | 3 days | Same day |
| Orders re-keyed | All | None |
| Jobs shipped late | 1 in 6 | 1 in 20 |
| Release | What your team gets | Status |
|---|---|---|
| R1 | Orders in one place | Live |
| R2 | Job cards on the floor | Live |
| R3 | Quotes from templates | In review |
| R4 | Invoices to Xero | Next |
| Measure | Before | Target | Now |
|---|---|---|---|
| Quote turnaround | 3 days | Same day | Same day |
| Orders re-keyed | All | None | None |
| Late jobs | 1 in 6 | 1 in 20 | 1 in 14 |
Archi Stewart
Managing Director, Crawford Strategic
“Highly skilled, personable and utterly reliable, a rare mix.”
Carolyn Thornley-Yates
Head of Mortgage Proposition & Distribution, Hinckley & Rugby Building Society
“A system which is used all day every day and has improved operational efficiency and insight.”
ADVNTM
The team behind the Spine Race and Beyond the Ultimate
“Intellimatic delivered on time and budget; a system that provides us with a single reliable point of truth.”
Intellimatic was founded in Shrewsbury by Evgeny Romanov. You talk to him on day one and he writes the software. Nothing gets lost between a salesperson, a project manager and a developer you never meet.
Evgeny helps you structure the problem and challenges what isn't needed. Then he builds it properly: clean, tested, documented code on proven frameworks, kept secure and up to date, so your system stays easy to change for years.
The Flax Mill a mile from our office was the world's first iron-framed building, in 1797. Shropshire has been rethinking how work gets done for a long time. We like the company.
Intellimatic designs and builds bespoke business software, system integrations, automation and practical AI for UK manufacturers and growing SMEs. We replace spreadsheets, paper and disconnected tools with one reliable system, so information is entered once and everyone works from the same picture.
Mostly owner-managed manufacturers with roughly 10 to 250 staff, such as CNC machine shops, steel fabricators and general manufacturers, plus other SMEs whose operations have outgrown spreadsheets. We have also built systems for financial services, events and professional services businesses.
Almost never. We connect to and extend the systems you already have, such as your ERP, Xero, Sage or Microsoft 365, and close the gaps currently filled by spreadsheets. If replacing something genuinely makes more sense, we will say so plainly.
It depends on scope, which is why we start with a free conversation and a requirements session. Work is then split into phases, each with a fixed price agreed before it starts, beginning with the part that saves the most time or money. You see working software early and decide at every step whether to continue.
We aim to put a first working piece in front of your team within weeks, not months, by building the most valuable part first and releasing in short cycles.
Yes. Systems are hosted securely with role-based access and audit trails. Where we use AI, we use enterprise services that contractually do not train on your data, with UK or EU hosting options, so drawings, prices and customer information stay private.
Our office is at Unit 2 Nexus, Roushill, Shrewsbury SY1 1PT. We work on site across Shropshire, the West Midlands, Cheshire, Staffordshire, North Wales and Greater Manchester, and remotely anywhere in the UK.
Yes. We build on established, well-supported frameworks, keep all code in version control, test the parts your business depends on, document the system and keep it secure and up to date. You own the code, and it is written so another competent developer could maintain it, so you are never locked in.
Evgeny Romanov, the founder, who acts as both business consultant and software engineer. The person you explain the problem to is the person who builds the solution.
A free, no-obligation conversation with Evgeny, the person who would build it. Over coffee in Shrewsbury, on your shop floor or on a call. You will leave with at least one idea you can use, whether or not we work together.
Prefer email? [email protected]
