On-time delivery, work in progress, quotes won and margin, on one screen.
| Late risk | Reason | Due |
|---|---|---|
| J-2421 | Material late | Wed |
| J-2430 | Machine 3 overbooked | Fri |
Now. Today's numbers, not last month's.
| Measure | Month | Year to date |
|---|---|---|
| Sales | £412k | £3.9m |
| Gross margin | 31% | 29% |
| On-time delivery | 94% | 91% |
| Debtor days | 38 | 42 |
If the first time you see a problem is in the month-end report, it is already too late to fix it.
Business intelligence (BI) means gathering the data your business already produces and presenting it so decisions are fast and well informed. For a manufacturer that might be on-time delivery, machine utilisation, scrap, quote conversion, job margin and cash.
We connect to your systems, clean up the data, agree the handful of numbers that really matter, and build dashboards and reports that update themselves. You stop arguing about whose spreadsheet is right and start acting on the same picture.
Fewer, better numbers, refreshed automatically and trusted by everyone who uses them.
One screen for the board, one for the shop floor, one for sales: each showing what that audience needs to act on today.
| Machine | Booked | Load | Status |
|---|---|---|---|
| Lathe 2 | 68 h | OK | |
| Mill 4 | 82 h | Over | |
| 5-axis | 41 h | OK | |
| Saw 1 | 22 h | Free |
Actual time and material against what was quoted, by job, customer and product, so pricing decisions rest on facts.
| Job | Quoted h | Actual h | Margin |
|---|---|---|---|
| J-2391 | 12.0 | 11.2 | 31% |
| J-2394 | 6.5 | 9.8 | 4% |
| J-2402 | 20.0 | 19.1 | 27% |
| J-2405 | 3.0 | 3.4 | 18% |
Weekly and monthly reports assembled and emailed automatically, in the format your bank, board or customers expect.
| Report | To | When |
|---|---|---|
| Weekly KPIs | Directors | Mon 07:00 |
| Customer OTIF pack | Key accounts | 1st of month |
| Aged debtors | Finance | Fri 16:00 |
| Scrap and rework | Quality | Daily |
a year spent copying, checking and chasing information by hand
Move the sliders to match your business. The figures are your own estimate, worked out over a 46-week working year.
hours a year
full-time people, in effect
We sit with you and the people doing the work. Where do hours disappear? Which mistakes keep coming back? We list every friction point, from quoting to invoicing.
Biggest gain first, the 80/20 way. Before anything is built we agree today's figure and the target, so everyone knows what success looks like.
Short releases your people use straight away, with a review every couple of weeks. If something new comes to light, we change direction rather than force the plan.
The system goes live, the numbers move, and you see your business clearly. Then we take the next bottleneck on the list, or you stop there. Your call.
| Bottleneck | Hours / week | Share |
|---|---|---|
| Re-keying orders | 14 | |
| Chasing job status | 9 | |
| Building quotes | 7 | |
| Month-end reports | 4 |
| Measure | Today | Target |
|---|---|---|
| Quote turnaround | 3 days | Same day |
| Orders re-keyed | All | None |
| Jobs shipped late | 1 in 6 | 1 in 20 |
| Release | What your team gets | Status |
|---|---|---|
| R1 | Orders in one place | Live |
| R2 | Job cards on the floor | Live |
| R3 | Quotes from templates | In review |
| R4 | Invoices to Xero | Next |
| Measure | Before | Target | Now |
|---|---|---|---|
| Quote turnaround | 3 days | Same day | Same day |
| Orders re-keyed | All | None | None |
| Late jobs | 1 in 6 | 1 in 20 | 1 in 14 |
Archi Stewart
Managing Director, Crawford Strategic
“Highly skilled, personable and utterly reliable, a rare mix.”
Evgeny helps us deliver outsized results for our clients. He is highly skilled, personable and utterly reliable, a rare mix. We trust Intellimatic to supercharge our clients' operations by blending the skill and experience of a first-rate business consultant with technical skills. The systems Evgeny has built for us run large departments in the financial sector, optimise manufacturing operations and help plan and deliver world-class events. If you want to wow staff and customers and get better results, speak to Evgeny.
For an SME, business intelligence is simply having accurate, up-to-date numbers about the business in one place, presented so they are quick to understand. It replaces manual reports and spreadsheets with dashboards and reports that refresh automatically.
We use Power BI when it suits the business and its Microsoft 365 setup, and build custom dashboards into your own system when that is simpler for your team. The choice depends on who needs the numbers and where they already work.
Almost everyone's data is messy. Part of the work is cleaning it, agreeing definitions and fixing the process that created the mess, so the numbers stay reliable.
Common starting points are on-time in-full delivery, work in progress, capacity load, quote conversion rate, job margin, scrap and rework, and debtor days. We help you pick the few that drive decisions in your business rather than a wall of charts.
Yes. We can publish customer-specific dashboards or automated KPI packs through a secure portal, which many OEM customers now expect from their suppliers.
A free, no-obligation conversation with Evgeny, the person who would build it. Over coffee in Shrewsbury, on your shop floor or on a call. You will leave with at least one idea you can use, whether or not we work together.
Prefer email? [email protected]
